GNECsis
Administrative Portal
CAMPUS/SITE COORDINATORS – A coordinator can be assigned to a particular campus. This gives this person access to administer admissions and academics for individuals on the campus to which they are assigned. This is especially useful in multi-campus schools.
Admissions Area
Prospects
- Custom admissions tracks helps you keep track of requirements for different types of prospective students
- Application information – including campus they wish to attend
- Educational History
- Admittance/Decision Information – including reason they were denied or which other school they chose to attend
- Home Church
- Family Relationships
- Employer or Other Related Organizations
- Contact History
- Change Log
Churches
- Denomination and District
- Contact Information
- Who works there
- Who attends there
- Contact History
- Change Log
- Other Notes
Schools
- Contact Information
- Who works there
- Who attended there
- Change Log
- Other Notes
- Person database (shared by all)
- Reports
- Other administrative tools
Academics Area
Students
- Schedule and Registration (also available by degree audit, by class period, or by cohort)
- Which campuses they take classes at
- Transfers and Waiver Tracking
- GPA Calculator
- Academic Standing and Honors
- Degrees – Major/Minor and Degree Audit
- Custom Transcript Creation
- Degree Candidacy
- Contact History
- Educational History
- Change Log
- Notes
Instructors
- Classes
- Which campuses they teach classes at
- Advisees
- Department/Division
- Contact History
Courses
- General information about the course including catalog years, credits, and department
- Requisites (Pre-requisites and Co-requisites)
- Cross Listed Courses
- Change Log
- When has this course been offered
Classes
- General information about classes, including campus, delivery, and additional fees
- Roster
- Schedule/Room
- Multiple instructors
- Attendance tracking
- Final exam scheduling
- Grading – Midterm and Final Grades (instructor grade and official grade)
- Class evaluations
- Books
- Syllabus uploading
- Change Log
Alumni
- Graduation moves students to alumni status.
- Degrees
- Other degree information, not included from student, such as degrees from other schools, honorary degrees, or non-graduates
- Personal Information
- Family relationships Current church and/or church positions
- Current employer or other related organizations
- Contact History
- Change Log
- Other Notes
- Person contact database (shared by all)
- Reports
Other administrative tools
Colleges and departments/divisions
College years and terms – flexible term structure
Cohorts
Degrees, majors, and minors
Buildings and rooms
Standard Class Schedules
Graduation Tracking
Grade Scales – Flexible grading scale options available (Letters, Percent, Letters and Percent, GPA Low to High or High to Low), as well different grade scales for different degree programs or colleges.
Customize forms and external links to share with students.
Class evaluation creation/analysis
Merge tools available to combine duplicate records.
Custom degree tracks
Transfer record tracking reduces time needed to investigate potential transfer credit.
Academic Standing and Graduation Honors calculations
Human Resources Area
Employees
- Contracts
- Positions
- Instructor Classes
- Emergency Contact Information
- Training History
- Contact History
- Change Log
- Employee Custom ID fields allows tracking of various employment, tax, or government numbers.
- Person contact database (shared by all)
- Reports
- Other administrative tools
- Custom instructor compensation schedule and standard salary tracking
Student Account Area
Students
- Billable items
- Transactions (per term or complete list)
- Generate Charges – Manually or Calculated
- Payment Contract
- Statements
- Current Class Schedule and Class History
- Contact History
- Change Log
- Person contact database (shared by all)
- Organization contact database
Billing
- Generate charges by term or by student
- Aging List
- Post transactions to QuickBooks
- Cashier – allow your cashier to add charges to a student’s account, accept payments, and print receipts.
- Reports
Other administrative tools
Custom billing structures, including the potential for billing for health insurance, dorms, vehicles, meal plans, classes, lab fees, and other fees.
Other notes
- Student billing integrates directly with registrar’s office for more accurate billing.
- Student account information also available on student portal.
Student Life Area
Students
- Chapel Schedule and Attendance
- Emergency Contact Information
- Health – Insurance, Activity, and Requirements
- Extra-curricular Activities
- Student Schedule
- Contact History
- Educational History
- Change Log
- Person contact database (shared by all)
- Reports
Other administrative tools
- Custom health requirements helps you keep track of requirements for different types of students (immunizations, physicals, etc.)
- Customize forms and external links to share with students.
System Administration
Main
- Messages can be created for display on staff, student, or faculty portals. Useful for upcoming system outages, school closings, etc.
- In addition to the standard help files provided, each school can create their own help files to explain their procedures, and they will display on the help page as well.
- Multiple language capability
- Conversion tools to assist in the transition from another system.
- User management tool allows you to change password, set permissions, and see last login date/time.
- Role based permissions allow you to customize create, read, update, and delete permissions for each area of the staff portal.
- Customize data in most selection boxes throughout the site to work with your schools processes.
- External integration with Quickbooks, Moodle, Canvas, Active Directory, OpenLDAP, and OPALs library software.
Interested in GNECsis for your school?
Are you interested in GNECsis for your school? Please complete the GNECsis – School Review (English) or GNECsis – School Review (Spanish) and send it to GNECsis@nazarene.org, in order for us to learn more about your school. Once we have reviewed your information, we will contact you with more information.