GNECsis - Administrative Portal

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WYSIWYG Content

GNECsis - Administrative Portal

WYSIWYG Content

CAMPUS/SITE COORDINATORS – A coordinator can be assigned to a particular campus. This gives this person access to administer admissions and academics for individuals on the campus to which they are assigned. This is especially useful in multi-campus schools.

 

 

ADMISSIONS AREA

 

Prospects

 

• Custom admissions tracks helps you keep track of requirements for different types of prospective students

 

• Application information – including campus they wish to attend

 

• Educational History

 

• Admittance/Decision Information – including reason they were denied or which other school they chose to attend

 

• Home Church

 

• Family Relationships

 

• Employer or Other Related Organizations

 

• Contact History

 

• Change Log

 

Churches

 

• Denomination and District

 

• Contact Information

 

• Who works there

 

• Who attends there

 

• Contact History

 

• Change Log

 

• Other Notes

 

Schools

 

• Contact Information

 

• Who works there

 

• Who attended there

 

• Change Log

 

• Other Notes

 

Person database (shared by all)

 

Reports

 

Other administrative tools

 

 

    ACADEMICS AREA

     

    Students

     

    • Schedule and Registration (also available by degree audit, by class period, or by cohort)

     

    • Which campuses they take classes at

     

    • Transfers and Waiver Tracking

     

    • GPA Calculator

     

    • Academic Standing and Honors

     

    • Degrees - Major/Minor and Degree Audit

     

    • Custom Transcript Creation

     

    • Degree Candidacy

     

    • Contact History

     

    • Educational History

     

    • Change Log

     

    • Notes

     

    Instructors

     

    • Classes

     

    • Which campuses they teach classes at

     

    • Advisees

     

    • Department/Division

     

    • Contact History

     

    Courses

     

    • General information about the course including catalog years, credits, and department

     

    • Requisites (Pre-requisites and Co-requisites)

     

    • Cross Listed Courses

     

    • Change Log

     

    • When has this course been offered

     

    Classes

     

    • General information about classes, including campus, delivery, and additional fees

     

    • Roster

     

    • Schedule/Room

     

    • Multiple instructors

     

    • Attendance tracking

     

    • Final exam scheduling

     

    • Grading – Midterm and Final Grades (instructor grade and official grade)

     

    • Class evaluations

     

    • Books

     

    • Syllabus uploading

     

    • Change Log

     

    Alumni

     

    • Graduation moves students to alumni status.

     

    • Degrees

     

    • Other degree information, not included from student, such as degrees from other schools, honorary degrees, or non-graduates

     

    • Personal Information

     

    • Family relationships Current church and/or church positions

     

    • Current employer or other related organizations

     

    • Contact History

     

    • Change Log

     

    • Other Notes

     

    Person contact database (shared by all)

     

    Reports

     

    Other administrative tools

     

    • Colleges and departments/divisions

     

    • College years and terms – flexible term structure

     

    • Cohorts

     

    • Degrees, majors, and minors

     

    • Buildings and rooms

     

    • Standard Class Schedules

     

    • Graduation Tracking

     

    • Grade Scales - Flexible grading scale options available (Letters, Percent, Letters and Percent, GPA Low to High or High to Low), as well different grade scales for different degree programs or colleges.

     

    • Customize forms and external links to share with students.

     

    • Class evaluation creation/analysis

     

    • Merge tools available to combine duplicate records.

     

    • Custom degree tracks

     

    • Transfer record tracking reduces time needed to investigate potential transfer credit.

     

    • Academic Standing and Graduation Honors calculations

     

     

    HUMAN RESOURCES AREA

     

    Employees

     

    • Contracts

     

    • Positions

     

    • Instructor Classes

     

    • Emergency Contact Information

     

    • Training History

     

    • Contact History

     

    • Change Log

     

    • Employee Custom ID fields allows tracking of various employment, tax, or government numbers.

     

    Person contact database (shared by all)

     

    Reports

     

    Other administrative tools

     

    • Custom instructor compensation schedule and standard salary tracking

     

     

    STUDENT ACCOUNT AREA

     

    Students

     

    • Billable items

     

    • Transactions (per term or complete list)

     

    • Generate Charges – Manually or Calculated

     

    • Payment Contract

     

    • Statements

     

    • Current Class Schedule and Class History

     

    • Contact History

     

    • Change Log

     

    Person contact database (shared by all)

     

    Organization contact database

     

    Billing

     

    • Generate charges by term or by student

     

    • Aging List

     

    • Post transactions to QuickBooks

     

    Cashier - allow your cashier to add charges to a student’s account, accept payments, and print receipts.

     

    Reports

     

    Other administrative tools

     

    • Custom billing structures, including the potential for billing for health insurance, dorms, vehicles, meal plans, classes, lab fees, and other fees.

     

    Other Notes

     

    • Student billing integrates directly with registrar’s office for more accurate billing.

     

    • Student account information also available on student portal.

     

     

      STUDENT LIFE AREA

       

      Students

       

      • Chapel Schedule and Attendance

       

      • Emergency Contact Information

       

      • Health - Insurance, Activity, and Requirements

       

      • Extra-curricular Activities

       

      • Student Schedule

       

      • Contact History

       

      • Educational History

       

      • Change Log

       

      Person contact database (shared by all)

       

      Reports

       

      Other administrative tools

       

      • Custom health requirements helps you keep track of requirements for different types of students (immunizations, physicals, etc.)

       

      • Customize forms and external links to share with students.

       

       

      SYSTEM ADMINISTRATION

       

      • Messages can be created for display on staff, student, or faculty portals. Useful for upcoming system outages, school closings, etc.

       

      • In addition to the standard help files provided, each school can create their own help files to explain their procedures, and they will display on the help page as well.

       

      • Multiple language capability

       

      • Conversion tools to assist in the transition from another system.

       

      • User management tool allows you to change password, set permissions, and see last login date/time.

       

      • Role based permissions allow you to customize create, read, update, and delete permissions for each area of the staff portal.

       

      • Customize data in most selection boxes throughout the site to work with your schools processes.

       

      External integration with Quickbooks, Moodle, Canvas, Active Directory, OpenLDAP, and OPALs library software.